Every entity you own, in good standing, in every country.
Entity management is the work of keeping every legal entity you own registered, filed and in good standing. HSP Group runs it across 62 standard markets and delivers in 100+ countries, with locally qualified specialists in each market and one compliance calendar for the whole portfolio.
IrelandFiled
AustraliaFiled
JapanIn review
NetherlandsAGM 14thAnnual return · IrelandEntities managed for
Every obligation, on one calendar, with a name against it.
Three things change when an entity portfolio consolidates onto HSP: where the obligations live, who is qualified to meet them, and how far ahead you see them coming.
One view of the whole portfolio
Every entity, every obligation and every deadline sits in a single compliance calendar in GateWay Entities, rather than being assembled from a different local provider in each country.
Local regulatory specialists, one delivery standard
Company secretarial and statutory work in each market is done by people qualified in that market, because the requirements are not portable. The process, reporting format and escalation path stay identical everywhere.
Obligations tracked ahead of the deadline
Compliance calendars, deadline tracking and ongoing entity health checks run in the background, with automated alerts and named ownership against every filing.
The first time the full obligation set is in one place.
Companies arriving here are typically running five or more vendors across their footprint. Cross-border compliance errors can cost more than $100,000 a year, before anyone counts the reputational damage.
- One compliance calendar covering every entity, with automated alerts and a named owner against each statutory deadline
- Officers, directors, shareholders, filings and document custody in one dashboard with role-based access and a full audit trail
- A named Global Services Director over the portfolio, escalating to an executive sponsor from HSP’s senior leadership team
IE annual returnNiamh B.FiledAU ASIC reviewGrace T.Filed
SG annual returnWei L.FiledJP director mandateSora M.In reviewNL AGM, annual accountsAnna V.14 Nov
DE share capital filingLena K.28 Nov
BR registered addressPaulo M.In reviewThe requirements are not portable.
Ireland wants a Section 137 bond and a mandatory pension. Australia wants Modern Award assessments and, in some cases, a nominee director. Knowing which of these applies to you is the work, and it is done by people qualified where the filing lands.
- Director and officer mandates, registered address, AGMs for annual accounts, corporate filings and annual returns
- Business names, quorum checked against the articles of incorporation, and bank signatories
- Resident or nominee director arrangements in the jurisdictions where one is required, with the obligations that come with them
Section 137 bondplus mandatory pensionRequiredNominee directorin some cases, plus Modern AwardRequiredTime-and-attendance lawgap analysis before hiringRequired
Harassment policyvaries by provinceRequired
Trained first aiderover 25 employees; NI differsRequiredResident directorat least one, ordinarily residentRequiredNothing found at audit that was not found a year earlier.
Entity health checks run through the year rather than at the point somebody asks for a certificate of good standing. Where the structure changes, incorporations, consolidations, deregistrations and strike-offs are handled by the same team that maintains it.
- Annual returns and statutory filings, with compliance calendar maintenance and automated alerts
- Recurring entity health checks across the portfolio, and certificates of good standing on request
- Tax-efficient rationalization handled with HSP’s tax team, so a wind-down does not create a liability
Five steps, from first conversation to ongoing good standing.
Discovery
An entity health check across the portfolio: mandates, registered address, AGMs, filings, annual returns, quorum and bank signatories.
Contracting & KYC
The Master Services Agreement and KYC complete. Banking and KYC coordination for new incorporations starts here, because it is the long pole.
Onboarding
The locally compliant arrangement is structured in each jurisdiction and the compliance calendar is built: every obligation, with a date and an owner.
Implementation
Registers, minute books and statutory documents transfer, entity data loads into GateWay Entities, and your team is trained on it.
Ongoing service
Filings, governance and board support run on the calendar. Incorporations, consolidations and strike-offs are handled as the structure changes.
Acquia brought entity compliance in seven countries under one provider.
7
countries under one provider
420
employees supported
1yr
to full transition
“Since going live, our team has reported significant quality improvements and time efficiencies in the work we have received, along with a sense of comfort that our international entities are well looked after.”
Caroline Painter, International Controller, Acquia
What the solution covers.
Entity setup and operational readiness
Entity type guidance, incorporation and establishment registrations, local business licenses, bank account setup, registered office and domiciliation. Resident or nominee director arrangements where a jurisdiction requires local representation.
Governance and company secretarial
Annual legal compliance, AGM support and document custody, share capital and entity information maintenance, bank powers of attorney, subsidiary governance and board support. Guidance on director and officer liability by country and entity type.
Statutory filings and compliance calendars
Annual returns and statutory filings, compliance calendar maintenance with automated alerts, deadline tracking with named ownership, and recurring entity health checks across the portfolio.
Tax and regulatory compliance
Tax filing coordination, FATCA, CRS and CbCR support, and audit readiness and coordination, run alongside the statutory accounts that support each return.
Data protection and risk
GDPR assessments and gap remediation, country-specific data protection registrations and maintenance, data protection training, and anti-money-laundering training.
GateWay Entities
Entity work runs through GateWay Entities, HSP’s global expansion management platform, alongside your payroll, HR, books and tax. Officers, directors, shareholders, filings, compliance calendar and document custody in one dashboard.
More on keeping entities compliant.
Questions we get asked.
Which countries can HSP Group manage entities in?
Our standard supported list covers 62 markets across the Americas, Asia Pacific, Europe, and the Middle East and Africa, and we deliver entity, payroll, HR and tax work in over 100 countries in total. Countries outside the standard list can usually be supported and are scoped on request. Entity management is confirmed jurisdiction by jurisdiction, because statutory requirements differ.
Can you take over entities that other providers currently administer?
Yes, and it is one of the most common reasons clients call. We run an entity health check first, so you know the compliance position you are inheriting before anything transfers, and we handle the handover of registers, minute books and statutory documents.
How long does a transition take?
It depends on the number of entities, the state of the records and where you are in each jurisdiction’s filing cycle. We sequence around statutory deadlines so nothing is missed mid-transfer, and you get a market-by-market plan before anything moves.
What does an entity health check cover?
A review of your structures and corporate documents to identify compliance breaches or concerns: director and officer mandates, registered address, AGMs for annual accounts, corporate filings and annual returns, business names, quorum against the articles of incorporation, and bank signatories. We can also support the issue of a Certificate of Good Standing from the relevant Chamber of Commerce or equivalent.
Do you handle incorporations, or only ongoing compliance?
Both. Entity type guidance, incorporation, local registrations, business licenses, domiciliation, and bank account and KYC coordination sit in the same solution as the recurring governance work, so the entity is compliant from the day it is formed.
Can you provide a local director where a country requires one?
Yes, in the jurisdictions where resident or nominee director arrangements are available. Australia is a common example. We will also tell you where the requirement can be met another way, because a nominee arrangement carries obligations of its own.
Can you help us close or consolidate entities we no longer need?
Yes. Deregistration, strike-off and consolidation are part of the solution, alongside advisory on group structure where the question is which entities you should be carrying at all. Tax-efficient entity rationalization is handled with HSP’s tax team so the wind-down does not create a liability.
Who is accountable if a filing is missed?
You have a named Global Services Director for the portfolio, escalating to an executive sponsor from HSP’s senior leadership team. The compliance calendar is the shared record of what is due and when, and every statutory deadline is tracked centrally against a named owner.
62
markets on the standard supported list, 100+ countries delivered in
1,000+
clients served
20yrs
average leadership experience in global operations
Send us your entity list and the jurisdictions it covers.
We will come back with a health check on where each one stands and what it takes to keep them all in good standing.
An entity director replies within one business day. No sales sequence.