Companies expanding internationally and hiring employees across multiple countries often find global payroll management unexpectedly challenging. The key reason is a lack of visibility and expertise surrounding all payroll activities and regulations across each country in which employees are hired. Because each country’s payroll typically requires a separate process, companies quickly find themselves employing a fragmented approach that lacks transparency and increases the risk of non-compliance and financial penalties. Here are three common global payroll management pitfalls that companies face when expanding and operating globally:
1. Lacking sufficient global payroll infrastructure
Companies expanding into new international markets frequently encounter trouble when they hire internationally without establishing a proper payroll infrastructure. For example, in the rush to onboard new employees, a business may issue payments without proper registrations or rely on a patchwork of local vendors, which can result in non-compliance and an unwieldy system that is increasingly difficult to manage as the company grows.
For effective global payroll management, early engagement with the right HR payroll experts, technology, and support is key.
To avoid these pitfalls, companies should engage with global payroll partners at the outset of their expansion. A trusted global payroll partner is much better poised to deliver the consolidated tools and support (for example, a technology platform that consolidates every country’s payroll data into a single system). This single source of truth approach ensures compliance and reduces complexity. Better yet, it scales with the company’s growth, providing a solid foundation for international expansion.
2. Paying the high costs of a fragmented payroll vendor approach
Without a unified global payroll system, a company may often find itself following the lead of disparate vendors, resulting in siloed information and payroll processes in every country. Not only does this make it more difficult for companies to have a direct and holistic line of sight across all payroll activities and costs, but it also creates an unnecessarily fragmented approach to data security and compliance, which can also lead to significant financial penalties.
A global payroll platform provides a single source of truth for every employee across every country.
A strategic move to a single, transparent global payroll management solution can mitigate the risks caused by complex and disparate payroll regulations. By adopting a platform that offers visibility into all payroll activities, companies can maintain better control, ensure compliance, secure data privacy, and increase overall efficiency.
3. Waiting for a compliance failure to strike before adopting a streamlined global payroll strategy
Many companies wait for a major compliance failure or data breach before reconsidering their global payroll management strategy. However, this reactive approach can be costly and damaging to the company’s reputation and financial health. The worst part? It is largely avoidable.
Proactively factor in the adoption of a global payroll platform into your HR expansion strategy.
The proactive solution is more cost-effective to implement than a reactive one. Implementing a knowledgeable, trusted global payroll partner gives you instant peace of mind. A trusted partner will bolster your global payroll management by delivering the right cloud technology, guaranteed compliance, optimal data privacy, and the ability to scale your growing business so that you can focus on what you do best—your business.
If you’d like to learn more about real-world solutions for HR global expansion strategies, please read our latest case study on how a leading global technology and service supplier successfully navigated their own global payroll challenges.