When managing a globally expanding company, the complexity of staying in compliance and avoiding legal and financial missteps will increase with each new country into which you expand. For US-based companies expanding into new international markets, staying compliant is crucial to avoid costly pitfalls and ensure smooth operations. In this blog, we will explore best practices for global HR compliance and how HSP, an end-to-end global expansion services provider, can help your company stay in compliance as your company continues to grow and establish a global presence.
Why Staying in Compliance Internationally Is So Important
Staying in compliance with each country’s laws and regulations is critical for several reasons. Non-compliance can lead to severe legal repercussions for your company, including hefty fines, legal actions, adverse effects on employee culture and trust, and even reputational damage to your company’s good name and brand. While every country is different, here are some common laws that your HR team should be familiar with:
General Data Protection Regulation (GDPR)
GDPR is a regulation in the European Union that governs data protection and privacy for individuals within the EU. It is known as the world’s strictest data privacy and protection law. One common misperception is that this law only applies to companies based in the EU. This assumption is incorrect—the law also applies to US-based companies that store and manage the personal data of EU residents even if those residents are not in the EU. Non-compliance with GDPR can result in hefty fines, as evidenced by recent news articles about large US tech companies drawing hefty penalties as a result of non-compliance with the GDPR. For this reason, navigating the nuances of data privacy is a critical role of HR teams managing multinational companies.
European Union Labour Law – Directives vs. Regulations
While there are many countries that are member states in the European Union (EU) and the EU sets legislative acts, this does not mean that all member states have the same rules and laws when it comes to employment and HR compliance. That’s because there is a difference between the directives set by the EU (guidance based on a certain outcome that, while it must be incorporated into each country’s national laws, is nonetheless open to interpretation and implementation) and EU regulations (which are automatically and equally binding for every member state).
Because the incorporation and interpretation of each directive will vary from country to country, so will employer requirements for working conditions (for example, time off, overtime, working hours, flexible working, etc.,) and the process for informing and consulting workers (in the case of collective dismissals/redundancy, RIFFs, and employee transfers in M&A scenarios, to name a few).
Tips For Global Compliance
Implementing the following tips can help your company achieve and maintain compliance for every country and jurisdiction in which you have a presence:
1. Document Your Company’s Policies & Expectations
Clearly document all company policies and expectations regarding compliance. This documentation should include codes of conduct, statutory policies, compliance guidelines, and procedures for handling non-compliance issues. Ensure that these policies are easily accessible to all employees—especially your HR and legal teams—and are regularly updated to reflect any regulation changes.
2. Centralize HR Information
Centralizing HR information helps in managing compliance across different regions. Utilize HR software to store and manage employee data, compliance records, and documentation. In addition to offering better management through transparency, centralizing your HR information allows you to better track activities and comply with laws and requirements.
3. Stay On Top of Regulations in All Jurisdictions in Which You Operate
Keep abreast of the latest regulations in all the countries where your company operates. This requires continuous monitoring of local labor laws, tax regulations, and data protection laws—many of which are constantly changing and evolving. In fact, this is one of the most challenging aspects of global compliance. Engaging with local legal experts or consultants is one of the best ways to avoid the risks associated with the changing regulatory landscape overseas.
4. Communicate with Employees
Regular communication with your employees about compliance policies and expectations is crucial. Effective communication ensures that employees and internal teams are aware of their responsibilities and the importance of adhering to your company’s policies.
5. Work with an HR Provider
Partnering with a global HR provider like HSP can significantly simplify the process of managing global compliance. HR providers offer expertise in international business compliance, entity management, and consulting and can provide tailored solutions to meet your company’s specific payroll and global expansion needs. HSP’s comprehensive services include global payroll, HR services, and global integration support.
6. Manage Global Payroll
Efficient global payroll management is essential for ensuring compliance with local labor laws and tax regulations. Implementing a comprehensive global payroll system ensures accurate and timely payment of all employees across every country and greatly reduces your risk of non-compliance.
Stay In Compliance No Matter How Big You Grow
Staying compliant in today’s evolving global landscape requires diligent efforts and the right partnerships with trusted experts. By following the best practices outlined in this blog and partnering with a trusted, comprehensive global expansion service provider like HSP, your company can remain compliant across every country and jurisdiction in which you operate while doing so efficiently and cost-effectively.
HSP is an end-to-end global expansion solutions provider focused on helping companies scale their operations overseas effectively and efficiently. We are the only global expansion expert to offer growing companies a full suite of end-to-end solutions designed to help them scale to any size and country.
Our in-country experts have delivered the full spectrum of global expansion solutions—from EoR to entity set-up and management—across more than 100 countries (and counting). HSP brings full payroll, accounting, tax, legal, compliance, and HR services to corporate teams, integrating with in-house staff to both guide and execute across every domain.
Our experts will help you successfully define your global HR strategy to help you seamlessly navigate the complexities of international expansion. Talk to an expert today.
